I.T.R.E. Consultancy

FEES AND EXPENSES - CHARGES - STRUCTURES

1. Projects are normally taken on a contract basis and invoiced quarterly in advance.
   
2. Clients can terminate the contract by giving one quarter's advance notice.  I.T.R.E. can cancel the contract by giving six months written notice or with immediate effect should the client cease to trade, fail to pay I.T.R.E. invoices as agreed or be found to be involved in any illegal activity.
   
3. The fees for the entire period of the contract will be agreed in advance between I.T.R.E. and the client and remain fixed until renewal date.
   
   A currency for transactions between the client and I.T.R.E. will also be agreed but for convenience US Dollars are used in this document.
   
4. Fees may consist of a combination of a retainer (paid quarterly in advance) and agency commissions (paid monthly in arrears).
   
5. An agency commission element is normally only possible when all orders from the territory involved are processed via our own offices.
   
6. Short term or exploratory projects may be charged on a day rate basis in accordance with the seniority level of the executives and staff involved.  Where the nature of a project requires executives to travel and work outside of normal hours, additional charges are made.
   
7. Saturday and Sunday are worked as required and charged at the same rate.
   
   Rest days taken whilst an executive is working away from home are not charged.

1. All expenses will be charged at cost, monthly in arrears, except when substantial and known costs are involved (such as company formations, major artwork, printing or software preparations, cost of banqueting and stand hire at exhibitions) which will require advance payment.
   
2. Air travel
   
   a)  Within a local geographical area such as Europe - economy/tourist class.
   
   b)  Intercontinental - club/business class.
   
   Note:  Travel in higher cost accommodation will only be undertaken at the request of the client, or where no other passage is available allowing connections to be made or fixed meetings to be attended.
   
3. Train
   
   First class express where available, using sleeper car facilities when appropriate.
   
4. Car hire
   
   Executive saloon of national manufacture of target country.
   
5. Own car
   
   US 75 cents per kilometre including fuel, servicing, insurance etc.
   
6. Hotels
   
   Whilst on journey: Novotel, Travel Lodge or similar medium rate hotel.  At business location, 4 star or equivalent located centrally or close to target appointment.
   
7. Subsistence
   
   Breakfast and one full meal per day whilst away from home will be charged plus entertaining.  Sustenance will also be charged for any leave days taken whilst the executive is traveling.
   
8. Miscellaneous items will be charged as incurred including fax, telephone, photocopying, printing, photography, film and video film, road - bridge and tunnel tolls, ferry fees, taxis, special equipment, books,  maps, interpreters, exhibition entry fees and all legal, accountancy, or other professional advice taken at the request of the client.
   
9. Value added tax (VAT/TVA) will be added to all invoices as appropriate.
   
10. Itemised details of all expenses will be supplied together with receipts where appropriate.
    
    Accounts
    
    All invoices are due for payment 7 days after presentation.
    

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